Invoicing schedules

Swiftlier allows Admins to define different Invoicing Schedule Templates for different Services/Courses.

The Invoicing Schedule Template determines:

• how many instalments the fees for a Service will be split into;
• when the invoices will be automatically raised and sent to customers;
• when the invoices will be due for payment.

For example, for a Service that runs for the entirety of an academic year, you could:

• want to issue invoices to customers on the first day of each term; or
• wish to mandate that payment for the whole academic year is taken up front; or
• want to take two payments to keep the customer outlay lower but reduce the workload for your team in chasing for payments.

Each booking for a Service inherits the rules from the Invoicing Schedule Template as its own Invoice Schedule. They can be manually overridden on an order-by-order basis if desired - for example, if you have a Customer who wishes to pay monthly for a Service that (as standard) is invoiced on a termly basis.

Invoicing Schedule Templates (Service-level rules) and Invoicing Schedules (Order-level rules) are highly flexible and can be aligned with your business rules and requirements.